Percy Priest Ducks Youth Program Bylaws

Article I Name and Purpose

  1. The name of the organization shall be called Percy Priest Ducks Youth Program. (PPDYP)
  2. The purpose of the organization is to provide a recreational program for youth interested in tackle football and cheerleading in which they will learn and develop fundamental skills, techniques, and a sportsman like attitude.
  3. The PPDYP will provide a supervised football & cheer program under the rules and regulations of the Tennessee Youth Football League (TNYFL)
  4. The Percy Priest Ducks Youth Program shall have the power to govern itself.
  5. Membership shall be any person interested in active participation to the objectives of the Program.

Article II Board of Directors

  1. The Board of Directors shall consist of nine members. If a position drops then the members will select a new member, or the prior member can recommend someone.

The Board of Directors should be comprised of President, Vice President, Secretary/Treasurer, Cheer Director, Football Director, and four members at large.

  1. The term of each board member will be two years.
  2. Board members shall attend all scheduled meetings unless excused by the president.
  3. The board will regularly meet on the last Sunday of every month.
  4. The board will approve of all football and cheerleading coaches.

Article III Board of Directors Responsibilities

  1. President – The president is the chief executive officer. He or she will supervise and control all of the organization’s business and affairs and will preside at all meetings of the members and of the Board. The president will perform other duties prescribed by the Board and all duties incident to the office of president.
  2. Vice President – The vice president will perform the president’s duties when the president is absent. The vice president will perform other duties assigned by the president or board.
  3. Secretary / Treasurer –The secretary will maintain custody of important records and documents. The secretary will take minutes of the members and Board meetings and keep them on record. They will also keep a register of contact information for each director. The treasurer will be responsible for all funds; to give and receive receipts for moneys due and payable, deposit money into the organizations bank accounts, and write checks and disburse funds for the organizations obligations. The treasurer will maintain financial books and records and report them to the board monthly.
  4. Cheer Director- The cheer director will maintain information regarding the number of cheerleaders and cheerleader needs. The cheer director will provide the board with information regarding cheer functions.
  5. Football Director- The football director will maintain information regarding the number of football players and player’s needs. The football director will provide the board with information regarding football functions.
  6. Members at Large- The members at large will perform all duties assigned by the president of the board. They may also lead different committees.

Article IV Board Meetings

  1. The board will regularly meet on the last Sunday of every month.
  2. Special meetings may be held and will be called by the president with no less of a 7 day notice.
  3. In the event of an emergency, an emergency meeting may be called.
  4. A minimum of 5 board members must be present in order to take a vote on an item by the board.
  5. Any items that are voted on by the board will be a paper vote. Each board member gets one vote, unless there is an even number of members present with a tie, the president will get two votes making him/her the final decision.

Article V Dues

  1. A reasonable participation fee may be assessed as a parent or guardian’s obligation to assure operational continuity of the PPDYP. The Board of Directors will set the participation fee.

Article VI Amending Bylaws

  1. These Bylaws may be altered, amended, or repealed by a two-third vote at any meeting by the Board of Directors.

Article VII Disbandment

  1. Should the organization ever disband, all money and property accumulated by the program, until that time, shall be held for a period of one (1) year. If the organization is not reorganized, this money and property shall be divided among the member organizations during the last year of operation.